John Adams
4/9/2015 5:48 PM
PRESIDENT's RESPONSIBILITIES and CALENDAR
RESPONSIBILITIES:
Preside at meetings.
Coordinate club functions.
Post calendar on web and in newsletter.
Oversee duties of officers and chairs.
Work together with the Advisory Board on club issues. (See footnote 1)
Ensure compliance of annual duties and mandatory items.
Delegate appropriately.
PRESIDENT's CALENDAR:
JANUARY
Have a transition meeting with the new committee persons and officers. Insure that the incoming committee chairs get everything needed from their predecessor and understand their duties. Give each chair their position description. This is sometimes done in December to be sure the transition is smooth.
Announce committee chairs.
Be sure you got the 3 ring binder and the tub from the prior President.
(President)
FEBRUARY
Insure the Annual TN Corporate Tax Form is filed by 2/15.
(Treasurer)
MARCH
Insure the Annual Federal Tax form is e-filed: irs.e-helpmail@irs.gov. 2010 #: 1701431
(Treasurer)
MAY
Insure there is a reservation for the Holiday Party in December.
(Social Chair)
JUNE
Plan July meeting; usually an ice cream social or swimming party.
(Social Chair)
JULY
Pay the annual PO fee, currently $64.00, by end of month.
(President or Treasurer)(The person in charge of the PO Box needs to be sure the Treasurer is immediately made aware of the bill and the specifics by email.)]
AUGUST
Schedule Officers/Chairs/Trip Leader Party.
Hold meeting of BOD and Officers to discuss club issues and nominate new officers.
(President)
SEPTEMBER
Announce slate of officers.
(Head of Advisory Board)
OCTOBER
Hold election for officers.
Start looking for email from Event Coordinator at Central Library (currently Lara Macelli) regarding use of Room C, which is at no cost.
(President)
NOVEMBER
Insure the forms are filled out and taken to the library to renew Room C, preferably very early in the day established by the Event Coordinator.
(President)
Insure coordination of Holiday Party. Notify the Treasurer of who to pay, the amount to pay and the address to send it to.
(Social Chair)
DECEMBER
Insure renewal of web site domain name which is due by December 10th.
(Web Master/Treasurer)
Change the name and address with Print Solutions as to where the 10 extra copies of the newsletter are to go to. Normally that will be the new President? (Changed to Membership in 2011.) (database??)
Items in italics have been added as the year has progressed.
Footnote 1: ANNUAL MANDATORY PAYMENTS AND ITEMS LIST. The latest revision, dated Feb. 9, 2010, begins by stating that; The President and Advisory Chairperson should both verify that these items have been done.
Chris Hugo
4/21/2015 12:13 PM
I had previously converted this to an MS Word Document and it's in the Club Documents section of the website.